PRIVACY NOTICE FOR OUR BUSINESS SUPPLIERS, CUSTOMERS, AGENTS, CONSULTANTS, ADVISORS, PARTNERS AND INVESTORS (“B2B PRIVACY NOTICE”)
What does this B2B Privacy Notice apply to?
This B2B Privacy Notice sets out the policy of Swire Blue Ocean A/S in relation to the personal data we collect from individuals who work for or on behalf of or who are shareholders of our business suppliers, customers, agents, consultants, advisors, partners and investors, including users of our Orbis vendor portal. We are a part of the Swire Pacific Offshore Group (“SPO Group”), which includes our parent company, the SPO Group means Swire Pacific Offshore Operations Pte Ltd (“SPO”) and all its affiliates as set out in www.swire.com.sg
As well as this B2B Privacy Notice, local privacy notices may vary among the countries in which we operate to reflect local practices and legal requirements and is subject at all times to applicable law.
If in the course of or prior to your business dealings with us, you visit our website to learn more about us, please also refer to our Privacy Notice for our Website Users to learn more about the information we collect through your use of our website.
This B2B Privacy Notice explains what personal data we collect from you, for which purposes we collect and use such personal data, how long we retain the personal data, how to access and update your personal data and how to contact us for further information.
Who controls your personal information?
Unless otherwise specified in our business contract with you, your personal data is ultimately controlled by Swire Blue Ocean A/S, a company registered in Denmark with its business address at Fairway House, Arne Jacobsens Allé 7, DK-2300 Copenhagen S, Denmark.
Information we collect from you and for what purposes do we use such information:
What personal data do we collect?
Business contact and other information such as:
Such information may be provided directly by you to us or by a third party such as your employer or your business partner, customer or supplier whom we work closely with, or through our Orbis vendor portal.
Information required to screen individuals such as directors, officers, sole traders, shareholders and key stakeholders of our current and potential counterparties. This screening takes place against publicly available or government issued sanctions lists and media sources
To comply with legal and regulatory obligations including but not limited to trade control, sanctions and/or bribery and corruption laws and other regulatory requirements. The screening does not result in any automated decision making in relation to our current counterparties or potential counterparties.
Information collected when you visit our website or Orbis vendor portal
Please refer to our Website Privacy Notice for more information on the personal data we collect from you through your use of our website or Orbis vendor portal and how we use such personal data.
Legal basis and purpose for processing the data?
Our legal basis for processing your personal data could be any of or a combination of the following:
The purposes for which we process your personal data include the above and in relation to our legitimate interests, include the following:
Who do we share your information with?
As we are part of a global business that operates in many countries, we may share your personal data in the following circumstances:
Transfers of personal data
Where your personal data has been transferred to companies within the SPO Group and/or to authorised parties located outside of your country (including outside of the European Union) we take corporate, contractual and legal measures to ensure that your personal data is processed strictly on a need to know basis for the purposes mentioned above and that adequate levels of protection have been implemented to safeguard your personal data. These measures include European Commission approved transfer mechanisms for transfers to third parties in countries which have not been deemed to provide an adequate level of data protection. You can request a copy of these measures by contacting firstname.lastname@example.org
Safeguarding your personal data
As we value the privacy of your personal data, we have implemented technology and policies to protect your personal data from unauthorised access, modification and improper use.
We will treat all personal information you provide us through the Site confidentially and securely in compliance with this privacy notice.
Your privacy rights and who to contact
You have the right in certain circumstances to:
Please contact our Data Protection Officer at email@example.com if you wish to access, correct or delete your personal data, or have any questions, comments or concerns about how we handle your personal data. To assist us in dealing with your request, please provide your full name and details. Please allow us reasonable time to respond to your request and effect any change.
If your request or concern is not satisfactorily resolved by us, you may approach your local data protection authority (see http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm) for further assistance.
How long do we retain your personal data?
Any personal data you have provided us in order for us to take steps at your request prior to entering into a contract, or which we require to perform a contract with you, including for the purposes of considering any bids or tenders with you, will be held throughout the bid / contract period and up to 7 years after such period.
Please note that in all cases, we may retain the personal data for:
Changes to this B2B Privacy Notice
This B2B Privacy Notice may be changed over time. You are advised to regularly review the B2B Privacy Notice for any changes made. This B2B Privacy Notice was last updated in May 2018.